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Six things to consider when looking for a venue

Choosing the perfect venue can be a tricky task, that’s why we’ve put together this list of things to consider when selecting a space for your upcoming event.

  1. Parking
    this has to be one of the most important considerations. What parking facilities are available for those who are attending your event?
    It’s super important to make sure there is sufficient parking on site for your guests and a bonus if it’s free. Attendees will appreciate knowing if they’ll be required to pay for parking or if there are limited spaces available. It’s also beneficial to research what public transport services are nearby for those who won’t be arriving by car.
  2. Kitchen facilities and catering options
    No one wants hungry guests! The key to a successful event is food and beverages to keep fuel the body and mind. Most guests will enjoy tea and coffee facilities but why not keep them extra happy by providing some delicious nibbles? If you want to arrange catering yourself, it’s important to know if you can access kitchen facilities on site or if there’s somewhere close by. If you’d like someone else to take care of catering, ask the venue manager if they have a list of catering businesses, so you can contact them yourselves. Don’t forget to cater to all dietary requirements – including vegetarians, vegans and gluten-free.
  3. Accessibility
    Will you be welcoming any guests with prams or someone utilising a wheelchair? You’ll want to make sure all your guests feel comfortable and confident to access the space without stairs and other obstacles.
  4. Wi-Fi and AV equipment
    This one is the make or break when it comes to hosting a professional meeting or conference with your colleagues or another business/organisation. You’ll want to impress your guests by making sure all tech is set up and hassle-free. Be sure to check with your venue whether Wi-Fi is complimentary or available at an extra cost. Have you recently purchased a new laptop or tablet? Make sure your device has the correct adaptors to access the AV equipment.
  5. Tables and chairs
    If you’re hosting a sit-down event, you’ll need table space for activities. Most venues will have these facilities available but may be kept stored away. If you need to set up tables and chairs for your event, you will most likely need to include this preparation time within your booking. Allow for 15 – 30 minutes for set up. Ask a friend or team member to help you out if you’re planning to move around tables and chairs.
  6. Room capacity
    Choose a venue that’s the right size for your event. You’ll want to make sure everyone fits comfortably in the venue. Don’t be fooled – people will often find that a room is a lot bigger or smaller than it appeared in images online. Your best bet is to arrange a viewing, so you know exactly what you’re dealing with.
    Another thought, are your guests likely to bring a friend or plus one?

As you can see, there’s a lot to think about when selecting a venue. However, if you do some research beforehand, you’ll find the perfect venue for your event.
Want to view the facilities available to hire at Perron Place? Contact our team today to take a tour.

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